(changes in Bold)
ARTICLE VIII: ELECTIONS AND VOTING
A. ELECTIONS AND VOTING
1. No later than April 15 April 30 of each year, an “Election Officer” will be selected by the current BOD to serve as the individual who takes nominations and counts the votes for the board members. This individual will not be a current member of the board nor will he or she be a current club leader or representative, but must be a member in good standing of the Panama City Parrot Head Club. The Election Officer cannot serve again in this position for 2 years.
On May 1st No later than May 7 the Election Officer will present to the general membership a description of the vacant officers position and solicit written nominations listing the candidate’s name, specific position they are seeking, phone number and e mail address. The candidate’s acceptance of nomination should be submitted to the BOD by May 22 to determine eligibility.
3. Board members, like any other members in good standing, are eligible to be nominated by the general membership.
4. The Board of Directors will then approve the list of eligible candidates to the Election Officer by May 25th for distribution by email to the membership no later than June 1st. The candidate must be a member in good standing and eligible for nomination.
5. Campaigning will be from June 1st to the third Friday in June and must be done at a PCPHC, Inc. event.
6. Ballots will be distributed to all members on the third Saturday of June.
7. The Membership shall return the completed ballot to the Election Officer by 6:30 PM on July 10th. The Election Officer will then tabulate the votes and announce the winners by July 15th to the general membership.
6. The Membership shall return the completed ballot by email or regular mail to the Election Officer by the third Saturday in June. The Election Officer will then tabulate the votes and announce the winners by the following Monday to the President and Vice President for communication purposes.
7. The current Board of Director tenure will continue through the end of their term year and will transfer leadership to the incoming Board of Directors at the June Meeting, June Phlocking, or no later than July 1st, which is the beginning of the fiscal year.
8. In case of a tie vote, the winner will be determined by a coin toss by the Election Officer, witnessed by the BOD.
9. The current Board of Director tenure will continue through the end of their term year, and will transfer leadership to the incoming Board of Directors at the July Board meeting, or no later than July 31st.
11. There shall be a joint meeting of both the outgoing and incoming BOD to transition the new officers not later than July 31st.
11. For voting by mail, the ballot will contain the name and address to which the ballot must be returned with a clear communication of the deadline for voting.
12. The organization is not required to pay return postage on any ballots.
14. All candidates are allowed to submit a campaign letter to the Election Officer at any time during the campaign period, but no later than 5 days before the Ballots go out. All campaign letters will be sent out by the Election officer to the Membership, in one email, all at the same time, no later than the day before Ballots go out.
Add one resolution:
Article IX: Miscellaneous
When a member reaches age 80, Parrot Head dues will be paid by the club. It is the responsibility of the member to notify the BOD and show proof of age.
That’s it. The BOD is asking that you reply to this email with your approval of both changes. Please copy
treasurer@panamacityphc.org too, so we can have two sets of eyes on this.
